Strata AGM guide
Answer first: treat AGMs as an annual operating cycle, not a one-off meeting.
Last reviewed: 15 February 2026 (AEST)
AGM process in 3 phases
1) Preparation (6-10 weeks out)
- Build a decision-ready agenda and motion pack.
- Attach budget assumptions, quote evidence, and unresolved prior actions.
- Calculate dispatch date using legal minimum notice plus internal buffer.
2) Meeting execution
- Confirm quorum and voting setup at opening.
- Record outcomes verbatim: carried, not carried, deferred.
- Assign action owners and due dates in-meeting.
3) Follow-through (within 7-14 days)
- Publish minutes and update motion register.
- Launch approved work orders and budget controls.
- Archive evidence for next committee handover.
Implementation toolkit
Start with: AGM agenda template, AGM minutes template, and motion register template.
References
Strata AGM FAQs
What should be prepared before a strata AGM?
Prepare a complete motion pack, draft budget assumptions, prior action status, and your notice timetable before dispatch.
What is the fastest way to improve AGM quality?
Use standard templates for agenda, minutes, and motion register so each year follows a repeatable governance process.
Can software replace legal advice for AGMs?
No. Software helps with workflow and records, but committees should seek professional advice for legal interpretation or disputes.